Order in the "Who" field Access levels Individual permissions Use this form to set properties for a conference, and give other users permission to use the conference. Although the term "conference" is used here, this form also applies to task manager containers.         Note This help is seen by everyone, including the administrator. Therefore, you will find some information here that only applies to administrators. About Opens the conference's About form. Message Creates a new message with the conference name as the sender. Not applicable to task manager containers. Rules Opens the conference's rules and resources folder. Rules and resources can be uploaded directly to this folder. Not applicable to task manager containers. Directory Opens the conference Directory Information form. Not applicable to task manager containers. Members Opens the list of this conference's members. You can add and remove members from this list. Belongs to Adds the conference to conference groups. The conference starts with the permissions of these conference groups. Anything else you specify on this form overrides those permissions. Enter or remove conference groups just as you would address messages. Owner Displays the name of the conference creator. Do not publish in Directory Select this if you don't want this conference to be published in the Directory. If you want the conference to be published in the administrator's Directory, or to be seen by those with the View unlisted privilege, choose "Unlisted" on the Directory Information form instead. View (not applicable to task manager containers) Use view from server Makes conference layouts always reset to the original format that the administrator or creator specified. If you do not select this, changes that users make will be saved for their view. This option only applies to sort order, grouping, font, and font size. All other layout options are always controlled from the server. Use template view only Users will not have the ability to customize their view of this conference. This is useful when using both the default and moderator views. Hide unapproved items Keeps unapproved items hidden from all but those with permission to approve items in this conference. Approver permission is included with the following access levels: •       Approver •       Moderator •       Creator •       Controller •       Custom with Approve items selected. Message options (not applicable to task manager containers) Form to use The default form to open when users choose Message > New Message within this conference. If you don't want this Permissions form to dictate the default message form, leave the dash in this field. Reply preference The default method for addressing replies to this conference. If no conference group sets a reply preference, Reply Conference is used. Reply All Replies to the sender and all other recipients. Reply Sender Replies to the sender only. Reply Conference Replies to the conference only. Default Uses the reply preference set for the group, if this conference is a member of a conference group. Allow liking or rating Enables users to like/dislike or rate an item in this conference. None No liking/rating allowed. Like Users can like something, then change their minds. Like (Locked) Users can like something, but they can't later change their minds. Like Dislike Users can either like or dislike something, then change their minds. Like Dislike (Locked) Users can either like or dislike something, but they can't later change their minds. Rate Users can rate something from one to five stars, then change their rating. Rate (Locked) Users can rate something, but they can't later change their rating. Approval (not applicable to task manager containers) Messages require approval Makes all messages sent to this conference require approval by a moderator, before others can open them. Attachments require approval Makes all messages with attachments, and all files uploaded directly to this conference, require approval. Size limit (not applicable to task manager containers) Limit messages above The maximum size for messages (text plus attachments) posted to this conference. Handling This is only applicable if you imposed a size limit on messages. Specify how to handle messages that are larger than the size limit you specified: Reject with NDN Rejects the message and returns a nondelivery notice to the sender. This is probably the best option for most conferences, except conferences replicated to a nonFirstClass system such as the Internet. If a conference was an Internet newsgroup, NDNs would be sent back out to the Internet and from there to hundreds of thousands of sites. Reject and Report Rejects the message without informing the sender, and reports the incident in the server log. Requires Approval Accepts the message, but makes it unapproved. This is useful if this conference is gatewayed and you are concerned about users posting messages with large attachments. Reject Quietly Rejects the message and takes no further action. This is the best option if this conference is gatewayed from a nonFirstClass system such as the Internet. Expiry (not applicable to task manager containers) Item limit The maximum number of items allowed in this conference. After this maximum is exceeded, FirstClass begins to delete the items with the oldest expiry dates. Message expiry The number of days an item can stay in this conference before expiring. The value Default uses the default expiry period for your server. Permissions area Who The names of the users and user groups for whom you want to specify levels of access to the conference. Enter a name just as you would address a message. They can be anyone who is on your server. The order in which you list users and user groups matters. To insert a name, select the name above the insertion point, then press Enter/Return. To move a name, select it, then drag it to the desired location in the list. To remove a name, select it, press Delete, then press Tab. Access Choose the access level for each user and group you entered at "Who". Permissions Customize the individual permissions for this access level if required. Top Order in the "Who" field You must list users and user groups in the "Who" field in the correct order, to make their permissions work as you want. Make sure you are familiar with the access levels available, before deciding on the order in which to enter your users and user groups. When a user opens the conference, FirstClass checks the "Who" list from the top. When it finds the first occurrence of the user or a group to which the user belongs, it uses that access level for the user. This means that if the first thing you list is the All Users group, and make the access level for this group Disallowed, no one will be able to access the conference. Top Access levels Access levels are predefined sets of individual permissions. You can assign access levels as is, or customize them by selecting and clearing individual permissions. Choose the access level for each user and group you entered at "Who". Disallowed Cannot access this conference. Summary Can look at the list of conference items, but not open them. Browser Summary + can open messages. Reader Browser + can download attachments, view item histories, and search. Contributor Reader + can send messages to this conference, delete items they sent, and view this Permissions form. This is the default access type for All Users. Approver Contributor + can read and approve unapproved messages. Not applicable to task manager containers. Moderator Approver + can delete any items, move items to subfolders, post messages that exceed the size limit, edit documents and stationery, create and move subfolders, and move subconferences. Creator Moderator + can move and resize the conference window, change the conference view and sort order, and create subconferences. To create subconferences, a user must have the Share conferences privilege. Controller Creator + can edit this Permissions form, and edit messages sent by others. The controller can also add new rules, create messages from the conference, edit the conference's About form, and view the conference Directory information. Custom Access is defined by the individual permissions that are selected; if you customize another access level, it automatically becomes the Custom access level. Top Individual permissions The icons in the "Permissions" column represent individual permissions. To see what each permission icon means, hover the cursor over it. To toggle a permission on and off, click the icon.         Note Certain permissions, as indicated below, can only be used in conjunction with particular user privileges. Customize the individual permissions for this access level if required. These are the individual permissions you can assign: Edit permissions Can edit this Permissions form. This includes creating rules, and adding users and groups at "Who" and making them members of the conference. Moderator Just gives a user a Moderator label. The Approve items permission is required to let the user approve items in moderated conferences. Not applicable to task manager containers. Delete any item Can delete any item, including items sent by others, and move items to folders or subconferences. Create items Can create documents and folders, move items into the conference, post oversize messages, and upload files directly (without having to attach them to a message if the user also has the Upload privilege). Edit read-only items Can edit items that are not normally editable, such as sent messages. For this permission to work, the Edit items permission must also be selected. This is the only permission not automatically assigned to the administrator. Be cautious about selecting the Edit read-only items permission, because it overrrides normal FirstClass operation. Edit items Can edit any document, modify stationery, and move folders and subconferences within the conference. Save window and view properties Can change the default position, size, and view of the conference window. Be cautious about selecting this permission, because a user with this permission is dictating the default conference view for other users. Approve items Can open and approve unapproved messages. Messages sent by users with this permission are automatically approved. Not applicable to task manager containers. Delete own items Can delete and change the properties of their own items. Open conference Can open this conference. This lets users see the list of items but not open them. Search items Can search this conference. Send items Can post messages to this conference. Requires the Conference mail privilege. Open items Can open messages and documents. Create subconferences Can create subconferences within this conference. Requires the Share conferences privilege. Download files & attachments Can download attached files and files that were uploaded directly to this conference. Requires the Download privilege. View permissions Can view this Permissions form. View history Can view the history of messages. Top